Having access to your documents from anywhere is more than just a convenience. Content and document management software enables relationships with clients and co-workers to be more seamless and integrative, with assigned tasks and document progress clearer than ever before. Below are several reasons why some of the most successful companies in the world perceive around-the-clock document access from anywhere as an essential function of their success:
Intruders beware of top-notch security!
Many are weary of security when presented with the prospect of accessing their documents from anywhere. There’s no need to fear, though. Content management software, in most cases, is highly secure. As a result, even the most qualified hackers will be blocked from your company’s sensitive materials. Your co-workers or employees can rest assured that their confidential information will remain that way, whether it’s their extensive time-sensitive research or your company’s entire payroll information.
Seamless collaboration with workflow
Remember when assignments had to be dished out on a smudged whiteboard? That practice is decreased with content management software. Entirely configurable, files travel along a customizable route to a fully customized user, where they can make any modifications required. Having access to these documents on-the-go makes waiting for co-workers to complete a task a more marginalized issue. No longer do you have to ask persistently when they are completed. The software will notify you when your co-worker is finished; it will then pass the document onto you, and you can start right away on your tasks, from anywhere.
Fully customizable, both for clients and co-workers
Content management enables client relations to improve vastly, as clients are more in-the-know when presented with the functions of management software. You can share files with anyone you specify, marking their permissions for that exact file. Want your client to read the file in real time, but not be able to edit it? Not a problem with content management software, where clients are encouraged to feel like participants in the project, whether they’re across the world or next door.
Tracking functions keep you up-to-date on progress, from anywhere
Delays are an unfortunate but sometimes unavoidable aspect of the workplace. Worker illness or miscommunication can prompt delays, and the natural reaction to them can be slower than to most clients’ liking. With content management software, you no longer have to invest time finding the culprit or cause of a specific delay. Tracking functions inform users of each action performed, and which users perform them. This makes it possible to improve the efficiency of your workplace from anywhere, whether you’re using a tablet at the office or a desktop at home.
New efficiency = time and money
With improved efficiency from even outside the office comes the increase of two valuable assets: time and money. Content management software accomplishes a number of tasks that would otherwise take up time and money, from tracking the progress of documents to making your company’s most sensitive materials highly secure with 128-bit encryption. The ability to view files and complete tasks from anywhere saves commuting time and money, as well. If you’re seeking to improve the overall efficiency, collaboration, and flexibility of your workplace, content management software is highly recommended.
About the Author:
|Mike Mineo is a writer and PR professional who enjoys writing about music and technology. He is the founder/editor of Obscure Sound, a music site that features independent artists, and also runs Obscure PR, which seeks awareness for independent talent. Also an experienced tech writer, he was impressed by Computhink’s software and staff, which prompted him to join Computhink’s team. Mike has a BA in Communications from Fordham University.|