Some people say that the Internet and mobile technology have made people slaves to their work because they’re constantly connected, but the truth is that for many people it has given them the ability to be more flexible with their time, and the freedom to only be in the office when it is necessary. File sharing systems and other social technologies are helping to connect employees and offices, no matter where you and your coworkers are. The ability to access files from anywhere and stay connected to your office via email or intranet means that you don’t have to be physically present at the office in order to give your input or participate in projects.
Below are several reasons why some of the most successful companies in the world perceive around-the-clock document access from anywhere as an essential function of their success:
Intruders beware of top-notch security!
Many are weary of security when presented with the prospect of accessing their documents from anywhere. There’s no need to fear, though. Content management software, in most cases, is highly secure. As a result, even the most qualified hackers will be blocked from your company’s sensitive materials. Your co-workers or employees can rest assured that their confidential information will remain that way, whether it’s their extensive time-sensitive research or your company’s entire payroll information.
Seamless collaboration with workflow
Remember when assignments had to be dished out on a smudged whiteboard? That practice is decreased with content management software. Entirely configurable, files travel along a customizable route to a fully customized user, where they can make any modifications required. Having access to these documents on-the-go makes waiting for co-workers to complete a task a more marginalized issue. No longer do you have to ask persistently when they are completed. The software will notify you when your co-worker is finished; it will then pass the document onto you, and you can start right away on your tasks, from anywhere.
Fully customizable, both for clients and co-workers
Content management enables client relations to improve vastly, as clients are more in-the-know when presented with the functions of management software. You can share files with anyone you specify, marking their permissions for that exact file. Want your client to read the file in real time, but not be able to edit it? Not a problem with content management software, where clients are encouraged to feel like participants in the project, whether they’re across the world or next door.
Tracking functions keep you up-to-date on progress, from anywhere
Delays are an unfortunate but sometimes unavoidable aspect of the workplace. Worker illness or miscommunication can prompt delays, and the natural reaction to them can be slower than to most clients’ liking. With content management software, you no longer have to invest time finding the culprit or cause of a specific delay. Tracking functions inform users of each action performed, and which users perform them. This makes it possible to improve the efficiency of your workplace from anywhere, whether you’re using a tablet at the office or a desktop at home.
New efficiency = time and money
With improved efficiency from even outside the office comes the increase of two valuable assets: time and money. Content management software accomplishes a number of tasks that would otherwise take up time and money, from tracking the progress of documents to making your company’s most sensitive materials highly secure with 128-bit encryption. The ability to view files and complete tasks from anywhere saves commuting time and money, as well. If you’re seeking to improve the overall efficiency, collaboration, and flexibility of your workplace, content management software is highly recommended.
A system like this will make your life easier by providing you with the ability to share documents with your coworkers no matter where they are – elsewhere in the office, in another office, or working from home. You no longer have to worry about trying to figure out which computer a file lives on, or whether you have the correct email address for the person you would like to share a file with. Being able to access files from anywhere allows you to work more quickly and efficiently. The ability to access files remotely will also come in handy of you have coworkers that are on sales calls or do some type of field work. You can get documents to them from the office with just a click of a button.