Some of the biggest issues companies face today are security and compliance with industry and federal regulations such as HIPAA, Sarbanes-Oxley and PCI. This is why many companies are looking for an eDocs replacement or a new provider. All of these requirements were created to keep sensitive customer data secure. Yet, we also live in a mobile-first and decentralized world, making this proposition increasingly difficult. What happens when company data is stored on an employee’s mobile device, and the smartphone gets stolen or breached?
This can mean a loss of reputation, penalties and fines. Oftentimes, compliance-based security does not provide enough security against cyber threats. Just look at any of the breaches that occurred with banks or large national chains such as Target and Michaels. This is why it is critical for your company to be proactive about taking control of invoices, emails, contracts, and documents. When you handle too much data, you need a company you can depend on to provide you with the support you need for processing, accessing and storing your information. If you are looking for a new eDocs replacement, read on to learn more.
With the right document management solution, you should be able to manage all of your documents through a searchable and centralized location. In addition, your information needs to be secure and accessible at any time, from anywhere. If you are in the middle of a high-profile business meeting, you don’t want to feel the pressure of not having the appropriate documents on hand. Not to mention, a lack of security could destroy your customer trust and your profits. This is where Contentverse comes in offering an ECM solution that is user-friendly, automated, and searchable.
The solution for a BYOD policy
It is certainly a good thing to offer your employees the opportunity to bring the device of their choice to work. The issue is that employees may not care as much about your data as you do. Furthermore, they might use their devices for both work and personal communications. This can leave the door open for theft or worse. Can you handle the media firestorm that would result from a data breach?
Are you ready to lose customers? If not, then you might want to consider a secure ECM solution like Contentverse. You get a centralized repository for all of your files that is accessible from mobile devices and the cloud. The difference is, you have version control. You decide what level of employee has access to certain documents. Not to mention, you can manage records, email, images, and more from your filing structure. When it comes to retention (and compliance), Contentverse offers automatic removal or archiving of data.
Manage operating costs
If you are still printing, shipping and storing paper, then you are burning money. Instead, cut your costs by capturing all of your content digitally. As a result, you get immediate access to your documents from anywhere. Plus, you have stable and reliable tools to help you manage all of your activities including real-time tracking of every modification made to every document. Contentverse helps you to improve productivity without having to hire more staff.
Become more responsive
Imagine the time it takes to sort through files just to answer a client or partner’s question. When your files are stored centrally and securely, you no longer have to waste another minute searching for a file in question. This gives you the opportunity to become more responsive at a much quicker rate. As your business grows, your response rate needs to improve. Picture how much more powerful you can be when you can access the document of your choice in real time.
Contentverse is the avenue necessary to enforce your security policies. The reason is it allows you to track all of your documents and file-related activities. Moreover, you can audit your information and facilitate reporting for what you already have and what you might need. You have a wide array of options when it comes to adding content manually or automatically. Instead of spending hours filing your documents, you can get it done in minutes.
Boost customer performance
When a customer needs help, they don’t want to wait. We live in a world that requires instant gratification. You just don’t have time to spend searching several locations for files that need to be sent right now. Contentverse gives you access in real-time to requests, transactions, invoices and updates. In turn, this streamlines your processes and communications with customers and prospects. Customers want a company they can depend on to provide them with the help they need in an instant.
PCI, HIPAA, HITECH compliance, and more
If your company accepts credit and debit cards, then you need to be Payment Card Industry compliant. Identity and payment card theft is a billion dollar industry. Customers are aware of this and want to work with companies that will handle their financial information securely. Your cardholder data environment needs to be compliant against PCI assessments.
The same is true for health-related documents. Increased complexity then comes into play when data volumes grow. Instead of worrying about this, Contentverse already guarantees the security of all of your documents. This way you have a means for storage and compliance for your most sensitive data. This ECM solution gives you the tools to secure your data, maintain your files, and purge when industry standard dictates. You don’t need a compliance product, but a solution versatile enough to help you meet your compliance needs.
Choose the right provider
When looking for an eDocs replacement, you want a provider that you can rely on every single day of the week. An organization that will give you the continual support you need without any surprises. Whether you have 600 or 10 employees, Contentverse is here for you from offering industry-based compliance to permissions-based security, batch processing, and more. You can choose from on-premises storage or going with the cloud. In fact, we offer double-layer encryption. Not to mention, we provide seamless integration with Office products.
There isn’t any question that data breaches continue to threaten businesses every day, throughout the world. If you want to minimize your risk with a product that lets you meet compliance requirements, and easy management of your documents, then Contentverse is for you.