Contentverse is easy-to-use document management software for organizations looking to simplify and secure their filing.
Contentverse will look familiar to any new user and is easy to navigate. While it doesn’t take more than a few minutes to learn the ropes, we also offer access to our knowledge center that has courses on deeper features available for when you need them. Such as audit trail, workflow reporting, indexing, and integrations. Contentverse grows with you and your team.
Contentverse is a more efficient solution. Automate the business procedures you already do every day, week, month, or year. Add files into the system in bulk. Set up notifications so that you can meet deadlines. Contentverse has a ton of ways to increase your productivity and save you time.
Regulations often demand organizations keep careful records, and that includes knowing where all of their files are. With Contentverse, you can stay organized automatically. Deleting documents doesn’t remove them from Contentverse until an admin purges them. With advanced and quick search options, your team can hunt down and access anything almost instantly.
By keeping your files easy to find, you avoid regulatory fines. Increasing productivity means less time spent on file management, and Contentverse’s simplicity lends itself to quick and easy expansion in your organization. Saving you even more time and leaving room in your budget. When you purchase Contentverse, you can buy the software outright and then own it forever. Your cost goes down with every continued year of use, as opposed to paying more and more for subscription storage with less features.
Want to see how it all works? Our video goes step-by-step through adding a file, editing it, and securely sharing. After the video, if you’re curious to learn more, we can give you a guided tour of Contentverse live!
The team at Town of Cicero was dealing with seemingly endless paper records to be scanned and uploaded. They needed a solution that could not only electronically store their documents but also archive and access them later. They began looking for a document management software to assist in their filing processes…
Every organization has processes and procedures for sharing files between departments or signing off on projects. In Contentverse, you can create an electronic Workflow – a digital process customized to send documents to the right people in the right order. For each stop on the Workflow, the relevant user will be assigned to take an action with that document, like editing it, stamping it for approval, or adding their digital signature. You can even receive notifications when it is your turn to edit the document and a notification once the Workflow is completed.
Most businesses’ greatest document management hurdle is simply finding the document they need at the right time. With Contentverse, you can create metadata fields for document types. When that sort of document is added to the application, you can add metadata tags to it that will sort it and send it to right folders. Then, when you have to find it again later you can type in the associated terms to track it down. Our Advanced Search can also help you narrow down the hunt for particularly hard to find files, with the ability to search by type, creator, and create date.
Workflows stand in for repetitive processes in your organization, while templates are the electronic version of basic files you use all of the time. You can upload an editable PDF form into Contentverse, such as a compliance document or patient record, and then save this blank file as the template. Next time you need to create a new document with that form in it, your templates will be one of the first things you see when you open Contentverse.
The Contentverse dashboard includes a graph showing the types of workflows you have and their current status, as well as your to-do list where your workflow tasks are displayed. Administrators and those with security privileges can open any document’s version history and audit trail. The first shows you the revisions of the document, allowing you to revert to an older version if needed. The latter shows you who took any actions with the document and when, including opening and editing it.
You have heard of the cloud. Which is hosting your files or processes on someone else’s server. Did you know that you can also host Contentverse on your company’s own servers? No need to use the cloud at all if you are looking for greater control by managing your data locally. Contentverse can be installed on-premise, which is in your own offices. Or it can be installed with a cloud hosting provider. We also offer multiple user types for different types of access – Enterprise for full access and all the bells and whistles; and Professional for read-only users who only need partial access or only have time for quick check-ins. Both options also give your team access to the Contentverse app.
That’s not all! Contentverse has so much more for you to explore. Let us show you around… We can give you a quick demo to get you started.
