Adding to all of the adversity people world round have experienced in 2020, privacy, consumer protection, and health concerns have also increased. As we all become a more digitally connected community, regulations have been amended and put in place to ensure our safety and well being. Companies need to keep up and strengthen compliance throughout their organization if they want to stay in business right now. By adopting cloud management, you can establish a foundation that allows for easy and flexible integration of compliance procedures with your daily, monthly, and annual processes.

With remote work on the rise, adoption of cloud content management grows. Audits from regulatory bodies are increasing as well, and so it behooves organizations to use the toolkit of their content management platform to streamline the process.

A worthwhile content and document management solution will lend speed and accuracy to auditors reviewing your files to investigate remote work and revenue changes over the past year. Finding key documents is easy with a clear versatile indexing options, filing structure controls, and a robust advanced search. Your company can archive documents that you don’t need for your day-to-day so that they can be re-filed under a categorization framework more conducive to examination during an audit. You can also stay compliant with GDPR and emerging US privacy policy by establishing document lifetimes and purging customer records in accordance with regulations.

Some document management solutions allow a security administrator to assign permissions to users and groups individually. Each user will only have access to certain files and folders based on these parameters. As documents pass from one user to another via intelligent workflow, decision makers can approve or even apply e-signatures. With version control, audit trail, and comprehensive security, regulators will be able to know who accessed what when, who made revisions, and with whom outside of the organization a file was safely shared.

Contentverse content management software offers multiple deployment options. If you store your files in a safe location, hybrid environment, or cloud installation, and especially with redundancies in place, your files are less at risk from disasters and unforeseen events. When regulators come knocking, missing and destroyed files are at best a pain in the neck. Safely store your documents in a consolidated, remotely repository. You won’t regret having implemented content management in 2021.