If there’s one thing most creative companies can relate to, it’s not having versatile storage for their multimedia. While spacious external hard drives are options for some, HDs do not allow for customized search or seamless collaboration, features that are necessary for many types of artists, from musicians to graphic designers.
Telecomms and the Arts Have a Home with Document Management
For example, many record labels use tens of thousands of audio samples to compose their songs. Oftentimes, they collaborate with other artists. As a result, their storage and collaboration solution should ideally be in the form of document management that offers the ability to store data securely and collaborate seamlessly. For musicians, swapping audio samples and getting collaborative input has never been easier.
Similarly for visual artists, the possibilities are endless. Editors and filmmakers can securely store film footage, without fear of it being deleted or accessed by the press prematurely. Graphic designers can work together on very high-resolution images, never hindered by file size or collaborative limitations.
For All Creative Firms, Storage Is Essential
Artists shouldn’t have any space restrictions when it comes to digitally storing their work. In 2014, most multimedia platforms require space, and lots of it. Document management software offers hundreds of GBs of storage, enough space for everything from high resolution prints to full-length film productions. This helps alleviate a cluttered workspace, as users.
Security Prevents Any Unauthorized Early Access
No artist wants their work viewed before it’s completed. Document management ensures that your files will be for your eyes only, or whoever else you specify. Storing your files on document management software is exceedingly more secure than alternatives like e-mail and hard drive storage, which is vulnerable to hackers. Quality document management software like Contentverse offers 128-bit encryption, so you can be sure your work is secure.
Artistic Collaboration Is Embraced with Document Management
While some artists prefer working independently, there are always ripe opportunities for artistic collaboration, from songwriting partnerships to editorial teams. Document management software makes collaboration incredibly easy. Users can work concurrently in real time on hundreds of types of files, with document tracking informing them precisely what the first, most recent, or any edit in between was. This can be especially useful when trying to figure out what the next step is in a collaborative project.
Thousands of Files? No Problem
Artists that specialize in a variety of artistic platforms take full advantage of document management software and its ability to view hundreds of file types. For example, Contentverse allows users to view and edit over 400 file types, accessible remotely from anywhere. Say you’re on a plane, and want to work on your latest graphic design. As long as you have internet access, you will be able to access your work via document management software.
A More Balanced Work Schedule, Even for Artistic Temperaments
In addition to the benefits above, document management software is an overall effective way for firms to balance the workload and schedules of multiple teams. In a blazing fast digital age, where digital art opportunities are flowing, many creative and telecommunications companies should consider document management software as a way to improve their collaboration, organization, flexibility, security, and time-keeping.
A version of this article was published as Benefits of Document Management for Artists and Designers by Melissa Stellwagen on August 12th, 2014.