Due to cash flow problems many start-up companies don’t have the funds available to pay for both staff and office space. As a result, many businesses are turning to a virtual working environment. In order for this process to run as smoothly as possible, a mobile file access system has to be implemented. Employees need the ability to access business files from almost anywhere. And since they are on the go, and not situated in a central office, they have to access files from many devices, including their cell.
Mobile File Access
Mobile file access is the ability for employees and business owners to access the company network or computer from a remote area. Employees traveling on business and telecommuters need to access information contained on the businesses network so workflow is not interrupted.
Document Management – Mobile File Access to Stay Organized
A document management system for mobile file access is the new reality for businesses, particularly ones that are small or mid-sized. When an organization is strapped for cash, it’s imperative that they make sure that their files are organized. They don’t want employees devoting hours and hours to look for documents filed in outdated steel or wooden racks, then have to scan and email them to whoever needs them.
The Benefits of Using a Document Management System
Some benefits can be seen, while others are intangible. But both reflect better production and performance of the company using them.
Quicker and easier document retrieval: Having mobile file access via an electronic document management system makes it faster to retrieve essential files and documents. Because all business related files, information, and data are loaded onto the system and all departments are networked together.
As well, document sharing between departments is also more convenient. All an employee has to do is look through the system to see, manage and share any document they need to.
Less space is required: Traditionally files consisted of paper files stored in folders that took up a lot of room. With mobile file access software, crucial documents, data and information are stored online. This drastically cuts down the amount of office space needed. As well as hours spent searching for a specific file, because of an inefficient filing system only to find out that someone took it home, without telling anyone. When all files are converted electronically, there are no longer piles of papers at reception or in cubicles, which leads to increased space for office essentials.
Saves money: The biggest advantage to using mobile file access software is how much money it saves companies every year, because it reduces costs. Not only in relation to the above, but also since files are electronic, business owners no longer have to budget for paper and printers, which results in lessening the need for printing and reproduction of files.
If you are in the start-up stage of a company, or need to upgrade your document management system for mobile file access with easy to use software, see just how easy it is.